Job Description

The Contracts Management Specialist is responsible for material requisition, communication and end-to-end contract management of the project.

 

This is a 2-year project for the implementation of Energy Supply Improvement Investment Program in Afghanistan.

 

Key responsibilities:

  • Responsible for internal and external communications (verbally and in writing)
  • Research, compare, and contrast contractual elements
  • Prepare acceptable written analysis of complex issues
  • Responsible for the procurement process, from the initial stage at the requisition level until complete and final settlement when pertinent invoicing takes place
  • Draft solicitations, subcontracts, and other procurement documents as required
  • Responsible for the tasks related to the contracts/procurement functions
  • Ensure that the projects procurements are done in a timely and cost-effective manner
  • Conducts regular audits, checks and control of contracts and procurement documents
  • Maintain proper filing of contracts, procurement in accordance with established filing structure
  • Organize, update, and retain contracts/procurement records of projects in both electronic and hard copy format
  • Maintain Contracts/Procurement data and generate reports as requested
  • Facilitate technical evaluation of the bids received in response to project solicitation documents
  • Provide the project management office summaries of all contracting activities, as required
  • Ensure thorough contracts file documentation, completeness, and long-term storage
  • Perform contract closeouts on all completed contracts
  • Provide direct supervision, instruction, mentoring and coaching of Tranche Managers and Da Afghanistan Breshna Sherkat/Project Management Office (DABS/DPMO) Counterparts in the performance of daily tasks and duties
  • Review Tranche and DABS/DPMO Counterpart team’s prepared procurement documents to ensure that all applicable policies and procedures are being adhered to for all procurement transactions
  • Identify potential suppliers of goods and services satisfying project needs and requirements
  • Develop further and enhance current monitoring and tracking tools that reflect progress at all stages of contract/procurement activities of projects for regular dissemination to appropriate staff and project reporting
  • Provide written and verbal updates on the status of all contract/procurement actions initiated for project support activities and needs; meeting with Tranches staff as requested or directed by the immediate supervisor to provide briefings and details for any issues affecting the timely delivery of project works
  • Review contractors’ claims for extension of time or additional costs
  •  Performs other responsibilities associated with this position as may be appropriate.

 

Qualifications to be successful in the role:

  • Minimum of 10 years’ experience in the execution and administration of large and complex construction contracts
  • Must have a working knowledge on FIDIC (The International Federation of Consulting Engineers) contracts, including experience in the development of contracts/procurement templates and staff management
  • Must have the full understanding of the Contracts/Procurement procedures and cycles in compliance with ADB Procurement Guidelines and FIDIC requirements
  • Familiar with international standards relating to area of expertise
  • Experienced in working in post-conflict countries is desirable
  • Advanced written and verbal communication skills


Preferred qualifications

  • Undergraduate
  • Engineering
  • Bachelor of Engineering(B.E,B.Eng)
  • CISBE - Member
  • 10-15 years of Experince in prefered industry