Job Description

The Contracts Management Specialist is responsible for material requisition, communication and end-to-end contract management of the project.

 

This is a 2-year project for the implementation of Energy Supply Improvement Investment Program in Afghanistan.

 

Key responsibilities:

• Responsible for internal and external communications (verbally and in writing)
• Research, compare, and contrast contractual elements
• Prepare acceptable written analysis of complex issues
• Responsible for the procurement process, from the initial stage at the requisition level until complete and final settlement when pertinent invoicing takes place
• Draft solicitations, subcontracts, and other procurement documents as required
• Responsible for the tasks related to the contracts/procurement functions
• Ensure that the projects procurements are done in a timely and cost-effective manner
• Conducts regular audits, checks and control of contracts and procurement documents
• Maintain proper filing of contracts, procurement in accordance with established filing structure
• Organize, update, and retain contracts/procurement records of projects in both electronic and hard copy format
• Maintain Contracts/Procurement data and generate reports as requested
• Facilitate technical evaluation of the bids received in response to project solicitation documents
• Provide the project management office summaries of all contracting activities, as required
• Ensure thorough contracts file documentation, completeness, and long-term storage
• Perform contract closeouts on all completed contracts
• Provide direct supervision, instruction, mentoring and coaching of Tranche Managers and Da Afghanistan Breshna Sherkat/Project Management Office (DABS/DPMO) Counterparts in the performance of daily tasks and duties
• Review Tranche and DABS/DPMO Counterpart team’s prepared procurement documents to ensure that all applicable policies and procedures are being adhered to for all procurement transactions
• Identify potential suppliers of goods and services satisfying project needs and requirements
• Develop further and enhance current monitoring and tracking tools that reflect progress at all stages of contract/procurement activities of projects for regular dissemination to appropriate staff and project reporting
• Provide written and verbal updates on the status of all contract/procurement actions initiated for project support activities and needs; meeting with Tranches staff as requested or directed by the immediate supervisor to provide briefings and details for any issues affecting the timely delivery of project works
• Review contractors’ claims for extension of time or additional costs
•  Performs other responsibilities associated with this position as may be appropriate.

 

Qualifications to be successful in the role:

• Minimum of 10 years’ experience in the execution and administration of large and complex construction contracts
• Must have a working knowledge on FIDIC (The International Federation of Consulting Engineers) contracts, including experience in the development of contracts/procurement templates and staff management
• Must have the full understanding of the Contracts/Procurement procedures and cycles in compliance with ADB Procurement Guidelines and FIDIC requirements
• Familiar with international standards relating to area of expertise
• Experienced in working in post-conflict countries is desirable
• Advanced written and verbal communication skills

Preferred qualifications

• Undergraduate
• Engineering
• Bachelor of Engineering(B.E,B.Eng)
• CISBE - Member
• 10-15 years of Experince in prefered industry